Inserting and working with tables

Question 3 requires us to insert a table listing all the acts and scenes of the Hamlet play. For this we will use the Insert Table option found on the Insert ribbon within the Tables group. Then, from the Design ribbon we will add automatic formatting to our table to increase its readability.

The Insert Tables option quickly adds a table document.

The Table Styles from the Design ribbon automatically formats tables from a predefined set of styles.

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Video 3.5.7.1: Inserting a Table

Activity Steps

Complete the following steps:

1 At the end of the quotation of Question 2, insert a Page Break and then insert the text Question 3. Format this text the same as the Question 1 and 2 headings.
2 On a new line insert a new Table with 6 rows and 2 columns by clicking Insert Table from the Insert ribbon under the Tables group and drag over the grid with the mouse until a 2X6 Table is achieved.
3 In the header row, the top row inserts the world “Act” in the first column and “Scenes” in the second column.

Note: You can use the tab key to quickly move from one cell to the next.

4 Under the “Act” header number the rows from 1 to 5 to represent all the Acts of the play.
5 For each act, add the following number of scenes:
  • Act 1: 5
  • Act 2: 2
  • Act 3: 4
  • Act 4: 7
  • Act 5: 2

All the required information has now been added, but we can format the table to improve the readability of the content.

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Video 3.5.7.2: Formatting Tables

Complete the following steps:

1 Place the cursor in one of the table cells. You will notice a Table Tools quick access menu appearing with two ribbons called Design and Layout.
2 From the Table Styles group under the Design ribbon of the Table Tools, scroll down the list of styles be clicking the down arrow on the right of the styles block until the Grid Table 4 Accent 5 is displayed. Select this style for your table.
3 The table is now formatted with a Table Style, but the readability can further be improved by centring the text. Select all the table sells by placing the cursor in the first cell, the top left corner, whilst holding the left mouse button, to which you now drag this to the last cell in the right bottom corner of the table.
4 Select the Centre align from the Paragraph group under the Home ribbon.

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